Clubs are a safe place to be courageous. As such, we do not expect every member to perfect every role. What we should do though, is provide all members with expectations and a pathway to executing roles to the best of their ability. The meeting roles that appear on your agenda most of the time should be outlined and available to all members, enough to explain to a first-timer what the role looks like, and as a reference for General Evaluators.
A single template/cheat sheet that is proven to work. Do not have multiple templates for a single role (e.g. Evaluation template)
Clear instruction on how to perform the role, and how to prepare is detailed at <300 words
Scripts are often counter-productive to learning, but prompts and key phrases should be included
The goals of the role for the member, the club and the meeting should be outlined. For example “Table Topics provides an opportunity for all members to speak at each meeting and develop impromptu speaking skills”
Member Handbook
Members feel comfortable when they are aware of their role in the club and how a club operates.
Having a Member Handbook is a great way to orient new members and help them understand all of the roles they are taking on and a bit more about the organisation.
This handbook is generic and relevant to all clubs; a perfect starting place if you don't have your own. You can choose to email these to members and ask that they print their own (it's 12 pages), or have a few copies printed for new members. Either way, encouraging members to always have their hard copy available will do wonders with people's confidence on taking on new roles within a club meeting, and also helps with succession planning.